Union of International Democrats (UID) respects your privacy and is committed to protecting your personal data. This privacy policy explains how we handle your personal data when you visit our website (regardless of where you visit it from) and informs you about your privacy rights and how the law protects you.
We also recommend reviewing the "Definitions" section to better understand some of the terms used in this policy.
This privacy policy aims to explain how UID collects and processes your personal data through this website. This includes data you provide when registering for our events, contacting us, or using our services.
We will only use your personal data for the purposes for which we collected it. However, if we need to use your data for a different purpose that is compatible with the original purpose, we will notify you. If you would like an explanation of how the new purpose is compatible, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis that allows us to do so.
In some cases, we may process your personal data without your knowledge or consent if required or permitted by law.
We may share your data with the following parties:
▪ External Third Parties as defined in the Definitions section
▪ Third parties to whom we may choose to sell, transfer or merge parts of our business or assets
If a change in ownership occurs, the new owners may use your personal data in accordance with this privacy policy.
We expect all third parties to respect the security of your personal data and comply with the law. We only allow them to process your personal data for specified purposes and according to our instructions.
Your personal data is not transferred outside the United Kingdom.
We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. Access to your data is limited to employees, agents, and contractors who need it for business purposes. These individuals are subject to a duty of confidentiality.
In case of any suspected data breach, we will notify you and any applicable regulators as required by law.
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include:
Request access: Right to request a copy of the data we hold about you
Request correction: Right to request correction of incomplete or inaccurate data
Request deletion: Right to request deletion of data that is no longer necessary or processed unlawfully
Object to processing: Right to object to processing based on legitimate interests, depending on your situation
We will retain your personal data only for as long as necessary to fulfill the purposes we collected it for, including for legal, tax, accounting, or reporting requirements.
We may retain your data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation.
When determining the retention period, we consider:
Under tax laws, we may be required to keep customer information (including contact, identity, financial, and transaction data) for six years after the customer relationship ends.
In some circumstances, we may anonymize your personal data so that it can no longer be associated with you and use it indefinitely for research or statistical purposes.
Request restriction of processing: Right to suspend processing of your data under the following circumstances: ▪ If you want us to establish the data's accuracy ▪ Where our use of the data is unlawful but you do not want us to erase it ▪ Where you need us to hold the data even if we no longer require it, as you need it to establish, exercise or defend legal claims ▪ You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds
Request data portability: Right to receive your personal data in a structured, commonly used, and machine-readable format
Withdraw consent: Right to withdraw consent at any time where we rely on consent to process your personal data
If you wish to exercise any of the rights set out above, please contact us.
In general, you will not have to pay a fee to access your personal data or to exercise any of the other rights. However, we may charge a reasonable fee or refuse to comply if your request is clearly unfounded, repetitive, or excessive.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
We try to respond to all legitimate requests within one month. Occasionally, it may take us longer if your request is particularly complex or if you have made a number of requests. In this case, we will notify you.
For details about cookie usage, please refer to the Terms of Use section.
Legal Bases:
Legitimate Interest: Processing necessary for our interests to provide you with the best service and secure experience. Your rights and freedoms are always taken into account.
Contract Performance: Processing necessary to perform or enter into a contract.
Legal Obligation: Processing necessary to comply with a legal obligation.
Third Parties:
Service Providers: Parties providing IT and system administration services.
Advisors: Professional advisers including lawyers, bankers, insurers, and auditors.
Public Authorities: Entities that require notification such as tax authorities and regulators.